Vehicle Maintenance & Inspection

There is no mystery about it; poor vehicle maintenance leads to crashes, equipment failure and escalating maintenance costs. Most fleet operators are aware of the need to conduct routine maintenance, but the frequency of this is often dictated by weather/road conditions, types of goods carried, environmental conditions, journeys etc. In some regions, the condition and maintenance of vehicles is a legislated requirement. Having a program in place to ensure that trucks and trailers are routinely inspected, (and faults reported) will quickly highlight necessary repairs.

Negative Positive
Maintenance of trucks and trailers relies exclusively upon the diligence of drivers and/or shows indications of “crisis” maintenance. A policy exists that requires all drivers to carry out regular (daily) vehicle inspection/check.
No programme of regular preventive maintenance exists. All vehicles are serviced by manufacturer approved contractors in line with required intervals.
Frequent vehicle breakdowns. Maintenance documents are complete and audited to ensure compliance with the corporate maintenance programme.
A programme may exist but is is poorly documented and cannot evidence regular maintenance. Where maintenance is performed in-house, all staff are qualified to perform and are trained on maintenance programme requirements.

  • Develop a documented Preventative Maintenance programme which addresses all vehicles, trailers and attached equipment e.g. boom cranes, reefer units, etc, and contains standards and frequencies for regular inspection, service and other maintenance.
  • The programme must include requirements for regular review/audit of all documentation to ensure the Policy is being adhered to.
  • Training has been provided to all drivers, maintenance staff and dispatchers to ensure that all understand their responsibilities under the programme. The training process should be fully documented.
  • Consider establishing Condition Reports, completed by in-house mechanical technicians when vehicles are in for service. This is particularly useful in fleet operations where vehicles are exposed to a higher degree of “wear and tear” e.g. dump trucks, flatbed carriers, etc.