06 - Maintenance Procedures

Maintenance includes routine planned inspections, condition monitoring, detection, testing and replacement activities on plant equipment, buildings and grounds. Good programs support efficient and effective service and avoid the likelihood of failure which can result not only in direct damage but also cause fire. While maintaining a supply of critical spare parts is an important element of maintenance, it is not considered in the Fire Risk Grading. Instead, the impact of spare parts upon recovery is assessed under the Business Interruption (BI) Risk Grading.

What do we look for?


  • The type, amount, and extent of fire load and hazardous materials present and available to cause or support a fire initiated by equipment failure
  • Fire load or hazardous materials introducing an unusual (higher or lower) degree of exposure to the occupancy compared to normal expectations


  • Predictive maintenance programs to proactively monitor and track building, utility and process equipment and system conditions to detect and resolve issues before damage can occur that leads to a fire
  • All work is planned and fully documented
  • Maintenance organization has adequate staffing and skills
  • Staff provided with ongoing training so they are aware of current codes and requirements

Risk improvement ideas

  • Verify preventive maintenance systems are 'time period/usage' based. Computer-driven systems are available allowing tracking of maintenance items and the ability to check the service record of a piece of equipment, building up a profile that allows costly breakdowns to be avoided.
  • Buildings/structures should be inspected regularly for blocked gutters, roof/frame integrity, etc. and any damage should be repaired. Follow-up inspections should be conducted on a scheduled basis