Vehicle Checking and Maintenance

Routine inspection and maintenance of sedans/cars and light commercial vehicles is often overlooked, as employees regard these vehicles as tools of trade. The accumulation of miles and increased wear from everyday use can cause critical component failure not experienced with personal vehicles. Simple items, such as a non-functioning brake light, can cause major collisions. Conducting inspections only at regular maintenance intervals is inadequate. Maintenance should be triggered by driver inspections reports as well as routine cycles.

Negative Positive
Maintenance cycles are irregular. A policy exists that requires all employees to carry out routine safety checks.
Maintenance relies exclusively upon the diligence of the drivers. All vehicles are serviced by the manufacturers’ agent (OEM) in line with recommended intervals.
Vehicles are not subject to regular routine checks and servicing. Vehicle documents are audited to check that they have been serviced appropriately.
Drivers are not held accountable for daily vehicle inspections. Regular safe driving communications to remind staff of the importance of timely servicing.
Vehicle breakdowns are common, and the loss history of the fleet indicates that mechanical defects contribute to collisions.  

  • Implement a documented policy ensuring that vehicles are serviced in line with manufacturers’ recommended intervals. This policy should apply to all drivers who have custody of company vehicles.
  • Periodically audit vehicle documents to ensure this policy is adhered to.
  • Provide training & guidance to staff on safety-based vehicle inspections. This should include, as a minimum, fuel, oil, water, electrics (lights etc), rubber (tyres & windscreen wipers) and ideally be conducted daily.
  • Ensure a delegated employee conducts regular inspections and organises servicing for vehicles that are not assigned to individual employees (eg, pool cars).